The Committee on Nominations consists of three persons, inclusive of the chair, who is the immediate past president. The by-laws do not make provision for an alternate chair. At the time the by-laws were passed this lack of an alternate was discussed, and the decision not to permit an alternate was intentional.
The Committee on Nominations is charged with responsibility of providing "a slate of names of at least a sufficient number of candidates to fill all elected positions that will become vacant at the end of its year of service." Normally this means a President-elect and three Executive Council members, since vacancies in the Executive Council are not filled by direct election. While this technically could be a slate of four persons, for as long as anyone can remember in the history of the ASR (but not the ACSS), two candidates have been offered for each vacancy, except for the case of the Executive Officer, where the prior logistical arrangements make the name of a single candidate a practical necessity.
Candidates for election may not be students, and must have held ASR membership prior to their nomination. Candidates should understand that they have agreed to what amounts to a four-year term of service, since they begin their service with the "new" Council meeting the year of their election, continue through two more years of at least two Council meetings in August, and then serve at the "old" Council meeting the fourth year.
The structuring of the committee's work is largely in the hands of the chair, but that work needs to be completed no later than mid-January, and ideally before the holiday recess. It is the task of the Chair to secure nominees biographical sketches for inclusion in News & Announcements. The current format is 250 words for presidential candidates and 100 words for Council candidates. This issue of News & Announcements needs to go to press no later than Valentine's Day.
After the ballots are tallied, the Chair is responsible for contacting all the candidates with the results.
A vacancy in the Executive Officer's position requires special effort on the part of the Nominating Committee. Normally an Executive Officer announces his or her intention not to continue in the office in advance and the position is advertized to the membership, which provides the committee with a preliminary set of candidates (though the committee is not limited to this list). Because of its nature (see the position description), this office involves considerable negotiation in advance, and only a single name has ever been placed in nomination.