ASR will have a book exhibit space available for book publishers throughout each day of the two-day conference, with specific times appearing in the Preliminary Program. Book publishers wishing to reserve a display table(s) should send a check (drawn in U.S. funds from a U.S. bank), made payable to the Association for the Sociology of Religion, for $250 for the first table and $200 for each additional table by July 1 to:
James Cavendish, Executive Officer
Association for the Sociology of Religion
c/o Department of Sociology
University of South Florida
4202 E. Fowler Ave., CPR 107
Tampa, FL 33620
Credit card payments over the phone are also accepted.
Publishers requiring an invoice in advance of payment should contact the Executive Officer at email@example.com. ASR’s fee covers the book exhibit space itself (i.e., the tables) and the publisher’s registration for the meeting. All other expenses are the responsibility of the publishers. Publishers will be responsible for paying for their own shipping and the fee the hotel charges for receiving shipments as described in the hotel’s Shipping and Receiving Guidelines. Please send shipments and deliveries so that they arrive no more than 3 days prior to the event dates. In the event that the hotel charges publishers for the tear down of displays after the conference, ASR will pass those charges onto the exhibitors. Should exhibitors wish to ship out a package at the conclusion of the event, please follow the instructions provided by the hotel in their Guidelines. The hotel staff will be happy to assist in bringing the boxes to the hotel’s shipping/receiving area at no additional charge.
Publishers should also inform the Executive Officer of the name of their representative(s) who will be attending the meeting so ASR can process their registration and name tags. Set-up of displays can begin during the evening before the first day of the exhibit and continue during the early morning of the exhibit’s opening. Take-down of displays is during the afternoon of the last day of the exhibit.
Exhibitors should note that neither ASR nor the hotel can guarantee the security of any items in the display room(s), even though the space will be locked at night. Consequently, neither ASR nor the hotel can be held responsible for the loss or theft of any items. Items of high value should not be left unattended.
Size of Display Tables
The hotel can provide tables that are either 6′ X 30″ in size or 8′ X 30″ in size.
Electricity and Internet
Electricity and basic internet are provided at no charge, but there is a charge for use of the hotel’s power strips / extension cords.
Boxes can be shipped to the hotel within 3 business days of the start of the event. The address information is as follows:
Hold For: Your Name, Group Name
Event Manager: James Cavendish, The Association for the Sociology of Religion, August 19-21, 2016
Renaissance Seattle Hotel
515 Madison Street