ASR will have a book exhibit space available for book publishers throughout each day of the two-day conference, with specific times appearing in the Preliminary Program. Book publishers wishing to reserve a display table(s) should contact the Executive Officer at the address/phone number below to discuss details and request an invoice. The fee for an exhibit staffed by the Publishers’ own representative(s) is $250 for the first table and $200 for each additional table. The fee for an “unstaffed” exhibit (i.e., one in which ASR staff will set up the exhibit on behalf of the Publisher) is $300 for the first table and $200 for each additional table. Payments made be made by credit card over the phone or by sending a check (drawn in U.S. funds from a U.S. bank), made payable to the Association for the Sociology of Religion, by July 15 to:
James Cavendish, Executive Officer
Association for the Sociology of Religion
c/o Department of Sociology
University of South Florida
4202 E. Fowler Ave., CPR 107
Tampa, FL 33620
ASR’s fees cover the book exhibit space itself (i.e., the tables) and the cost of meeting registration for one representative of the Publisher. Any books shipped for an “unstaffed” display will be considered donations to the Association for the Sociology of Religion and will not be returned to the Publisher.
All other expenses are the responsibility of the publishers. Publishers will be responsible for paying for their own shipping and for the various fees the hotel charges for receiving shipments and providing internet access or electrical power, as described in the hotel’s Exhibitor Guidelines and Order Form. Please send shipments and deliveries so that they arrive no more than 3 days prior to the event dates. In the event that the hotel charges publishers for the tear down of displays after the conference, ASR will pass those charges onto the exhibitors. Should exhibitors wish to ship out a package at the conclusion of the event, please follow the instructions provided by the hotel in their Guidelines. Any questions may be directed to Connie Mueller, CMP, Event Manager, firstname.lastname@example.org, 206-694-4944.
Publishers should also inform the Executive Officer of the name of their representative(s) who will be attending the meeting so ASR can process their registration and name tags. Set-up of displays can begin during the evening before the first day of the exhibit and continue during the early morning of the exhibit’s opening. Take-down of displays is during the afternoon of the last day of the exhibit.
Exhibitors should note that neither ASR nor the hotel can guarantee the security of any items in the display room(s), even though the space will be locked at night. Consequently, neither ASR nor the hotel can be held responsible for the loss or theft of any items. Items of high value should not be left unattended.
Size of Display Tables
The hotel can provide tables that are 6′ X 30″ in size.
Electricity and Internet
Electricity and basic internet are provided for a fee by the hotel. Please see the Exhibitor Guidelines and Order Form above to order these special services.
Boxes can be shipped to the hotel within 3 business days of the start of the event. The address information is as follows:
Hold For: Your Name, Group Name
Event Manager: James Cavendish, The Association for the Sociology of Religion, August 19-21, 2016
c/o Connie Mueller, CMP, Hotel Event Manager
Renaissance Seattle Hotel
515 Madison Street
Seattle, WA 98104